Executive / Personal Assistant to the Founder (Local only)

Location: Petaluma, CA (Hybrid – must be local)

Status: Independent Contractor (1099)

Compensation: $25–$35/hour

Hours: 20-30 hours/week to start

Travel Required: Yes – approximately 1x per quarter

About the Role

Melissa Franks, founder of On Call COO, is hiring a Personal & Executive Assistant to help manage her growing consulting business and her full life as a single mom of three boys and three beloved dogs 🐶 🐶 🐶.

This hybrid, part-time contractor role is ideal for a college student or recent graduate who is organized, detail-oriented, and eager to learn the behind-the-scenes of building and running multiple companies. This is not your average assistant job, it’s a launchpad.

You’ll support business operations, personal logistics, and creative content workflows. If you’re someone who anticipates needs, communicates clearly, and loves variety in your workday, you may be the right fit.

Key Responsibilities

✨ Executive & Business Support

  • Manage Melissa’s calendar (business + personal)

  • Turn meeting notes into digital task lists for the team

  • Draft and send client invoices

  • Support preparation of client proposals

  • Support podcast coordination: scheduling, uploading, formatting content

  • Travel with Melissa for client events or business ~1x per quarter

  • Maintain digital organization of files and processes

✨ Personal Assistant Duties

  • Coordinate appointments, errands, and logistics for Melissa and her family

  • Occasionally assist in person with errands or onsite support

  • Help track schedules and activities for her three sons

  • Must love and be comfortable around dogs 🐾

✨ Social Media & Content Support

  • Support the backend of social content scheduling and formatting

  • Assist with podcast publishing and light content-related tasks

  • Bonus: comfort with Canva, copywriting, or reels/TikTok-style editing

Who You Are

You don’t need years of experience—but you do need to show up with a great attitude and a commitment to doing your best work. You’re likely a great fit if you are:

✔️ Organized, dependable, and detail-obsessed

✔️ Tech-savvy and quick to learn new tools (Google Workspace, Slack, etc.) - AI experience a plus!

✔️ A strong communicator who is comfortable with feedback

✔️ Able to juggle multiple tasks and meet deadlines without micromanagement

✔️ A natural problem-solver who takes initiative

✔️ Someone who brings calm to chaos and likes working behind the scenes

✔️ Excited about supporting a founder with a big mission and big goals

✔️ Comfortable traveling 1x per quarter for work

✔️ Must love dogs. Seriously.

Our Core Values – And Yours Too

At On Call COO, we lead with values. These aren’t just words, we live them every day, and we’re looking for someone who does the same.

  • Foster Inclusion – We value diverse voices and perspectives.

  • Take Action with Certainty – We make bold moves, even when things aren’t perfect.

  • Trust the Process – We know good things take time, and we show up with consistency.

  • Lead with Joy – We do meaningful work and have fun doing it.

  • Encourage Bravery – We speak up, step forward, and stretch ourselves.

Position Details

  • 💼 Status: Independent Contractor (1099)

  • ⏰ Hours: 20-30 per week to start

  • 🕘 Schedule: Must be available between 9 AM–2 PM PT, Mon–Fri

  • 💰 Pay: $25-$30/hour depending on experience

  • 📍 Location: Must be local to Petaluma, CA; hybrid with in-person availability

  • ✈️ Travel: Required once per quarter